Scope of Services

Every statutory thread, handled in one place.

From monthly payroll to Factory Act licences, explore the full breadth of Parts A through E — HR services, payroll compliance, labour law, statutory returns, and licences & inspections.

Notebook and pen on a desk, representing statutory documentation

Part A

HR Services

A1Payroll Processing & Management

End-to-end monthly payroll processing — salary inputs, validation, disbursement
Payslip generation in digital and print-ready formats
Income tax computation: TDS workings and annual projections
Full & Final Settlement (FnF) processing for exiting employees
Reimbursement processing — LTA, medical, and flexible allowances
Payroll reconciliation, variance reports, and MIS
HRMS payroll module support and integration assistance

A2Salary Structuring & Restructuring

CTC breakup design aligned with tax efficiency and statutory compliance
Optimised salary structures under the New Labour Code framework
Salary restructuring advisory for individuals and bulk employee populations
Digital take-home vs. CTC salary calculators
Advisory on allowances, perquisites, and Flexible Benefit Plans (FBP)

A3HR Policies, SOPs & Documentation

Drafting and review of comprehensive HR Policy Manuals
Standard Operating Procedures (SOPs) for core HR processes
Employee Handbook — leave, conduct, grievances, and benefits
POSH policy drafting and Internal Committee (IC) support
Employment agreements, appointment letters, and offer letter templates
HR process documentation — onboarding, offboarding, and performance management

A4New Labour Code Advisory

Advisory on the four Labour Codes — Wages, IR, Social Security, and OSH
Impact assessment on existing pay structures and compliance obligations
Readiness audit and gap analysis for New Labour Code rollout
Guidance on revised definitions of wages, working hours, and leave entitlements
Compliance roadmap for businesses transitioning to the new framework

A5HR Operations & Outsourcing

End-to-end HR operations — onboarding, documentation, and exits
Employee lifecycle management from joining to full & final settlement
Attendance, leave, and time management coordination
HR MIS reporting — headcount, attrition, absenteeism, and cost analytics
Temporary and contract staffing support for project or seasonal needs
HR Due Diligence for mergers, acquisitions, or internal audits

Part B

Payroll Compliance

B1Statutory Payroll Compliance — PF, ESI, PT & LWF

Provident Fund (EPF): Monthly ECR challan preparation and portal filing
Employee State Insurance (ESI): Contribution computation, monthly returns (Form 5)
Professional Tax (PT): State-wise monthly / quarterly challan and returns
Labour Welfare Fund (LWF): Half-yearly / annual contributions and returns
New member registration — UAN generation, ESI IP number allotment
Transfer and withdrawal claim support (PF Forms 10C, 19, 31, etc.)
EPF and ESI liaisoning with regional offices — PAN India coverage

B2TDS & Form 16 — Employee Income Tax Compliance

Monthly TDS computation on salary (Section 192)
Quarterly TDS returns (24Q) filing on TRACES / TIN portal
Form 16 (Part A & Part B) generation and distribution to employees
Investment declaration and proof collection management
Employee query resolution on Form 16, TDS deduction, and tax computation
Annual income tax reconciliation for payroll records

Part C

Statutory & Labour Law Compliance

C1Shops & Establishments Act

New registration under the Karnataka Shops & Commercial Establishments Act
Annual renewal and amendments — address, employee strength, working hours
Maintenance of statutory registers: attendance, wages, advance, overtime
Display compliance — notices, working hours, holiday schedules
Multi-location compliance support across states
Liaison with the Department of Labour for registration and inspections

C2Factories Act & Manufacturing Compliance

Factory licence application, renewal, and amendment (Form IV)
Site approval and building plan approval with the Directorate of Factories
Maintenance of statutory registers under the Factories Act (Forms 2, 7, 9, 14, etc.)
Annual and half-yearly return filing
Leave with wages register and leave card maintenance (Form 8)
Safety compliance documentation — accident registers and notices
Liaison with Inspector of Factories for inspections and queries

C3Contract Labour & Staffing Compliance

Principal Employer Registration under the Contract Labour (R&A) Act
Contractor licence facilitation and renewal
Maintenance of registers — Register of Contractors, Register of Workmen
Compliance audit of contractors deployed at client premises
Muster roll, wage register, and attendance records verification
Annual return filing under the CLRA Act

C4Other Statutory Registrations & Acts

Payment of Wages Act and Minimum Wages Act compliance
Maternity Benefit Act — registration, return filing, and claim support
Bonus Act — computation, reconciliation, and return filing (Form D)
Gratuity Act — Gratuity Trust registration and nominee management
Building & Other Construction Workers (BOCW) — registration and cess filing
MSME / Udyam registration support
Trade Licence facilitation
Certificate of Commencement and Closure notifications

Part D

Statutory Returns, Filings & Remittances

D1Return Filing & Remittances

Monthly remittances — PF, ESI, PT, TDS, LWF within statutory due dates
Annual and periodic returns under all applicable labour laws
PF Annual Returns (Forms 3A, 6A, 9)
ESI Annual Return and Form 5 half-yearly returns
Quarterly and annual PT returns (state-specific)
Bonus returns (Form D) within the prescribed period
Proactive due date tracking and advance reminders to clients

D2GST Compliance Support

GST registration for new businesses
Monthly / quarterly GSTR-1 and GSTR-3B filing coordination
Annual GSTR-9 and GSTR-9C reconciliation support
Input Tax Credit (ITC) reconciliation
GST advisory for HR and staffing services classification
Liaison with GST consultant for complex matters

D3Statutory Registers, Records & Notices

Preparation and upkeep of all statutory registers in prescribed formats
Display of mandatory notices — minimum wages, working hours, maternity benefits, POSH
Record maintenance for statutory audit readiness
Digital filing and documentation management for all compliance records
Support during Government inspections and audit queries

Part E

Licences, Inspections & Dispositions

E1Licence Procurement & Renewal — Factories Act

Form IV Factory Licence — new application, renewal, and amendment
Site approval and building plan approval with the Directorate of Factories
Licence amendment — manager change, address, employee strength, process
Stability certificate and safety officer appointment compliance
Annual licence fee computation and payment coordination
Liaison with Inspector of Factories for all licence-related matters

E2Licence Procurement & Renewal — Shops & Establishments

New registration certificate under the Karnataka S&E Act
Annual renewal of establishment registration
Amendment of certificate — name, address, category, employee strength
Multi-state establishment registration support across India
Gumasta licence (Maharashtra) and equivalent state-specific licences

E3Other Licences & Registrations

Contract Labour (R&A) Act — Principal Employer Registration & Contractor Licence
Inter-State Migrant Workmen Act registration
BOCW registration and cess filing
Boiler registration and licence renewal
Trade Licence from local municipal body
FSSAI licence coordination for food-related businesses
Fire NOC and other operational licence facilitation

E4Government Inspections — Preparation & On-site Support

Pre-inspection compliance audit — identifying and closing gaps in advance
Statutory register review and rectification prior to inspection
Checklist-based readiness assessment for all applicable Acts
On-site support during Labour / Factory / ESI / EPF inspector visits
Briefing and coaching of HR staff on inspection presentation
Post-inspection compliance action plan and gap closure

E5Dispositions — Notices, Show Cause & Written Submissions

Receipt and review of show cause notices from Labour, Factory, EPF, and ESI authorities
Drafting of written replies and disposition letters to government authorities
Preparation of documentary evidence and supporting compliance records
Representation support before Labour Commissioner, ALC, and PF authorities
Penalty mitigation and compounding application support
Coordination with legal counsel for contested matters
Follow-up with authorities until matter is fully resolved and closed

E6EPF & ESI Liaisoning — PAN India